How to scan a document | en.Rellenado

How to scan a document

Today scan is a necessity in most jobs, plus it's a savings, this tool has replaced the fax and sending documents in physical form, can scan a document and send it in less than three minutes if we have a little practice.

You can get an easy scanner, whether shopping for a scan or just a printer with integrated scanner, multifunction printers typically include such functions.
What makes a scanner is scanning a document that can then edit, send, or simply save on our computer.

This is achieved in the same way that copies the images are processed only this is not printed immediately, but it gives us a file to do with this what you will.

Installing a scanner is simple, it is recommended before starting the installation read the documentation provided by the manufacturer "manual", usually this has an installation CD which if we do not we can download it from the product manufacturer as if you will download a driver for any printer.

Similarly the configuration process for a scanner is simple, usually when you install a scanner have to do different settings before you start using it, the configurations are:

  • Choose where we store the documents is of paramount importance, as these are the result of the entire scanning process, whether we are aware of where they are we will save some minutes of searching on our computer. The places where scanned documents are normally saved if we do a previous configuration is in the "My Pictures", so it is recommended to go to properties on the scanner and select a location to save the images, choose a place where they are only images scanned, preferably make a new folder to avoid confusion, keep this in "desktop".
  • We have to choose which format will keep the documents, and it will depend the ability to edit or save the document without being able to make any changes in the future. For example if your scanner has the ability to save documents in a word processor such as Microsoft Word is, or have a "OCR" Optical character recognition program in Spanish "Caracteres Opticos de Reconocimientos" we have to save documents processor types text. The same software scanner gives us the options we can keep these documents can also choose to save documents in formats not possible to change in future as it is "PDF" portable document format in Spanish "Formato de documento portable" it all depends on what our need. Other types of formats that can be saved are JPEG, GIF, BMP, TIFF and others. these can be easily edited in programs of edition of images.
  • We can change the scan mode, depending on what our needs, for example if you need to scan a high resolution image or need to scan an image to black and white in this option we can change the configuration of the final result.
  • The quality of the picture can get will depend on the "PPP" scanned documents can range from 75 to 2000 PPP PPP this means "dots per inch" depends on this unit for an image of more or less quality, while higher is the "ppp" better scanned image will be the quality of this image. When we do a scan of an image at a high level of dots per inch scanner takes longer to process the image, is recommended only high-performing scanner "ppp" to JPEG or BMP images.
  • The paper size that will scan influences as scanner lens focus in the area corresponding to that size, it is important to orient to the documentation supplied by the manufacturer to identify what kind of paper can be scanned with the team we have. Place the paper on the scanner glass taking as a reference point indicating that they have both the scanner and copier.
You can configure these options so that they remain default or make a temporary setup before scanning.

Whether temporary or permanent always get what we want based on the settings you make. The scanning process is very easy, even easier than the configuration, usually our scanner or multifunction printer we use to scan have a button that makes faster and easier.

We must put the image with the part that contains the information or image you wish to scan down taking as a reference point indicating the scanner has a lamp which captures and digitizes the image, close the scanner lid to prevent the external light worsen the quality of the document you get.

When button that indicates the beginning of the process to scan a window on your screen that tells us what percentage of the scan will have to appear. see image...
button scanner
button scanner

We can also begin the process of scanning any document by clicking on the icon program to scan, usually we can get this program in Start - All Programs - Scanning, may also appear under another name, for example if you use a multifunction printer scanner has possibly appear with the name of the printer and some indicator of digitizer, or something.

After completing the scan as we have said we can before both change the image or document that we have scanned, remember that normal if we have not made a previous configuration is stored in the "My Pictures" organized in sub-folders with dates indicate each document is scanned in the respective days.

If we have a multifunction printer, you may need to install an extra driver for the scanner to work. Some scanners even have options that allow us to send direct emails from the scanner as an attachment (see manufacturer's documentation) can also use our scanner and copier.

If you have a scanner connected to a computer or a multifunction printer with the ability to scan, you can use the wizard cameras and scanners, this is a Windows program that allows you to scan any document using a scanner connected to our computer without the need installing the scanner driver.
cameras and scanner manager in windows
cameras and scanner manager in windows
Locate this program in Start - Accessories - Manager cameras and scanners, we can also access this program in Control Panel, it all depends on what your operating system you use, when we get this program follow the procedure for the digitization document.

It may be that the manager cameras and scanners do not have many options to configure but we can get out of any trouble. When completed the process go where requested image is saved and click open.


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